Continuing to deliver game changing advantages that create real answers to the market’s demand for meaningful solutions

Sfile understands that enterprise content and data management solutions are not a “one-size fits all.” Big Data has become a key basis of competition, growth, and security, and is rapidly becoming a disruptive force that will change your current data management methods.

As a leading provider of Big Data Processing and Analytics with a SaaS-based delivery of eDiscovery, litigation support, and collaborative technology solutions, Sfile has extensive experience working and customizing enterprise solutions for top Fortune 500 companies and AMLaw 200 law firms to meet their challenges of Big Data management. 

Sfile’s new product offering of End-to-End eDiscovery with Pricing Insurance^TM eliminates the economic risk associated with eDiscovery by targeting the unpredictable cost of document production. This product offering is offered through a simple and predictable pricing model and includes the following:

• ESI Processing & Culling
• Deduplication & deNisting
• Image OCRing
  
• Date, Concept, & Keyword Filtering
• Advanced Searching Capabilities
• 1 Year of Online Hosted Repository with Collaboration & Standard Document Review
  
• Unlimited Users
• SAS 70 Data Center
  
• Native, PDF, or TIFF Production of Up To 10% of Ingested Data INCLUDED
• Guaranteed Discounted Production Rate for Data in Excess of 10% of Ingested Data
  

As businesses demand more secure collaboration and sharing functions for managing enterprise content and large data sets to meet legal and regulatory compliance, Sfile’s platform seamlessly enables users to organize, manage, share, preserve, and collaborate with documents in one single platform that includes the following:

• Unlimited users with customized role-based security rights
• 1 year of initial hosting with no monthly fees
  
• Access to data from anywhere and from any mobile device
• Zero-footprint, web-based solutions – no plug-ins 
• Integrated native document viewer with no imaging conversion required
• Enterprise Advanced Search with smart filtering options
• Defensible disposition and preservation of legacy and working datasets
• Secure SSL Encrypted Connectivity
• SAS 70 Type II Certified Data Center (US)
• Safe Harbor Compliant 
• 24/7 Performance and Threat Monitoring with multi-level alert protocols

Understanding the time and the heavy cost associated with front-end processing of Big Data and large collections, we have leveraged our high performance computing engines to offer Pure Native Processing at unprecedented speeds and scalability. For a simple and predictable price, we convert large native datasets from PST and user files to TIFF or PDF with a standard load file of choice with the Sfile Pure Native Processing that includes:

• ESI Processing & Culling
• Extraction of archive contents, deduplication, deNisting
• Date, Concept, & Keyword Filtering  
• Standard Load File Creation

From two-party to multi-party complex matters, eliminate the logistics of paper production and delivery and manage all your PRP litigation matters with Sfile eServe, a case management platform designed to support key litigation functions such as service of pleadings, court orders and discovery productions. Based on a monthly subscription, this includes:

• Unlimited Postings, Users, Downloads, Storage
• Monthly Activity Reports
• Quality Control Audit Reports

Sfile’s global partner network of over 50+ partners nationwide and in the UK, positions us as a premier eDiscovery technology solution capitalizing on the efficient use of highly available resources and valuable partner expertise, such as:

• CCE Certified Computer Expert Witnesses
• Hard Drive Imaging & Analysis
• Data Recovery/Extraction
• Collection & Preservation Analysis
• Computer Expert Witnesses
• Email Investigations
• Security Audits
• Incident Response
• Large Bulk Scanning
• All Grades of Scanning (B&W, Color)
• OCR (Optical Character Recognition)
• LDD (Logical Document Determination)
• Document Coding

For more strategic methods to manage daily operations efficiently, effectively, and economically, Sfile’s team of experts work with your organization to customize and implement technology solutions to optimize internal workflows, including operations such as:

• Records Management and Retention
• Accounts Payable and Receivables
• Bill of Landings (BOLs) Management
• Digital Mailroom Services
  
• Day-to-day Document Management
• Litigation Document Support

Whatever approach you wish to take to meet the daily challenges of document management to eDiscovery to Big Data processing and analysis, Sfile can customize a solution to fit your needs.

While our focus is not on Data Collection, we do have at hand a readily available and knowledgeable partner network that is partly made up of computer forensic leaders. Now for those of you that didn’t know, Sfile just jumped on the Google Plus bandwagon, so while doing research on Google Plus and Gmail data, we developed a deep interest of how this data is collected from a widely used and web-based mail system.

Therefore during this slow holiday week, we picked a select number of our forensic partner’s brains by conducting a poll to see what forensic tools they use or recommend for collecting client Gmail and we received some interesting feedback.

We found that most of our forensic partners use IMAP connection tools such as Aid4Mail to identify and collect Gmail messages. They have found that tools such as this are reliable, affordable, easy to deploy and easy to use. On the other hand, and depending on the data, some of our forensic network set up the email account as POP3 and then use Outlook to load the emails into a PST file.

We learned that there are two ways that devices and clients can communicate with Gmail, POP (one-way communication path) and IMAP (two-way communication path). However, we also found that even Google itself recommends using IMAP over POP. IMAP provides a better method to access messages from multiple devices and ensures that new mail is accessible from any device at any given time.

We realize that data is never simple and there always different challenges such as access, verification, and authentication. Therefore, we pose this question to you, which collections tools do you use or recommend?

For a referral to one of our trusted computer forensic partners throughout the nation, please contact Sfile.

Transforming Commodity Servers into High Performance Computing Servers

With over 25 years of knowledge and experience building technology to provide worldwide enterprise content and knowledge management solutions for organizations, Sfile is pleased to introduce the latest in data processing which promises quantitative leaps in accuracy, quality, and speed. Sfile’s HPC processor leverages the latest multi-core processors to split the work of ESI file analysis and TIFF productions between distinct cores using our proprietary patent-pending parallel processing technology.

Technology

Efficiencies

With Sfile, all data that is imported goes through our ESI Analysis and processing engines for normalization and optimization. Sfile’s engine robustness ensures data is processed with no additional time lapse and provides greater cost-benefits. 

Sfile Technology Corporation, a leading provider of Big Data Processing and Analytics with a SaaS-based delivery of eDiscovery, litigation support, and collaborative workspace solutions offered through a disruptive end-to-end pricing model, is proud to announce today the proven and unprecedented processing speeds of the Sfile HPC Predictor Engine.

Houston, Texas (PRWEB) November 16, 2011 - Sfile Technology Corporation, a leading provider of Big Data Processing and Analytics with a SaaS-based delivery of eDiscovery, litigation support, and collaborative workspace solutions offered through a disruptive end-to-end pricing model, is proud to announce today the proven and unprecedented processing speeds of the Sfile HPC Predictor Engine. The Sfile HPC Predictor Engine is a supercharged massive parallel processing engine with an integrated, proprietary, patent pending technology which leverages the latest multi-core, multi-processor commodity servers.

With such innovation, the talented development team at Sfile is indeed transforming commodity servers into High Performance Computing Servers. The Sfile HPC Processor for ESI gives our partners the unique advantage of a risk-based pricing model to predict future outcomes based on real world experiences to disrupt the inefficient and risky practice of data being transferred from one system to another. With the advantage of the HPC Predictor Engine for parallel processing, Sfile achieves an average rate of processing electronically stored information at 154 gigabytes per hour on one industry standard server – where industry claims averages of 76 gigabytes per hour.

Along with our fast ESI processing speeds, the Sfile HPC Processor can convert native files to black and white TIFF images for document production, with an industry-standard load file, at an incredible rate of 6 minutes per gigabyte! This yields unheard-of performance results in both the processing and production stages, which allow us to offer huge efficiencies and cost savings into the marketplace while at the same time, creating a high degree of predictability to overall eDiscovery cost. “With this advantage and our ability to manage price risk, Sfile will be able to extend even greater value and cost savings to our partners and in turn, end users,” says Kevin O’Connell, President of Sfile Technology Corporation.

For an ever growing and evolving eDiscovery industry that demands new pricing and performance models, this advantage is essential. The proprietary and faster data processing technology allows Sfile to deliver high-quality solutions to its partners and provide realistic prices for eDiscovery services. The Sfile HPC Predictor Engine extends the reach of discovery and its status as the premier eDiscovery technology solution by capitalizing on the efficient use of highly available resources. According to CEO, Frank Perez, “Sfile’s HPC Predictor Engine technology has only barely been tapped. In the near future, Sfile will be able to offer richer data analytics and new product offerings that will fully take advantage of this new technology.”

Sfile’s leadership and ongoing innovation clearly demonstrates its ultimate vision to leverage creative engineering to change the economics of marketplaces with disruptive technology. According to Mr. Perez,

“The innovators in our marketplace are looking beyond traditional methods and finding solutions to all sorts of problems. Big Data is a reality and we have to adapt in order to face this tidal wave threatening to overwhelm businesses everywhere. Technology like the HPC Predictor Engine will not only defend us against this threat, but will be leveraged to empower us to gain better insight and even greater possibilities. The future is bright.”

About Sfile

Sfile is a leading provider of Big Data Processing and Analytics with a SaaS-based delivery of eDiscovery, litigation support, and collaborative workspace solutions designed to support electronic discovery and document review. Sfile’s solutions are offered through an international network of channel partners and hosted in Sfile’s data center. The Sfile platform is delivered in a true Software-as-a-Service (SaaS) model and operates in a multi-tenant environment with high performance parallel processor engines to support ESI processing and analysis. This enables Sfile to offer a market-changing disruptive pricing model that immediately provides economic benefits to Channel Partners, Law Firms and Corporations. Sfile can be found on the web at http://www.sfile.com.

Just like a name is usually the first thing we learn about a person or a product, a matter and description name is the first attribute one will learn from your review site.

This is where you can set the stage for your audience and brand yourself. Whether you simply setup a “demo site” to only be used as a personal resource, or setup a unique matter such as “ABC Electronic Case Management Platform” for whenever an opportunity arises for marketing - make sure you set your stage.

How you communicate and introduce your site is important. 

Demo Site - It's your product
By default, a partner’s demo site will be given the generic “Demonstration Repository” title by your Sfile Engagement Manager.
 
However, to fully take advantage of your own private label demo site, you can call it….pretty much anything. So think of it this way, we provide you with the technology and you can call it and use it as you like; combined with your existing services or as a completely separate technology offering. We have seen many creative names for repositories, such as the typical eDiscovery terms, to names that pertain to regional locations, a kind of derivation from the company name, etc.

Example of a matter site set up for internal repository and management operations for a magazine

Review Site by Matter - Design your own kind of online environment
This is where you can get your creative juices flowing, as almost every matter and review teams you are involved with are essentially different – especially in litigation. It is recommended that you use key words that are related to your type of review, such as:

• Analytic Review
• Case Management
• Early Case Assessment
• Unified Electronic Discovery Platform

This will very much work in your favor, as this also shows the versatility of the type of reviews that Sfile can support throughout the full litigation process.

How to Change the Name and Description

1.    Access Settings from the Administration section

2.    From the Settings Control Panel, in the top left, you will see options to change the Name and Description of the site.

 

3.    Make sure to Save Settings at the bottom right of the Control Panel before returning to the Home Page.

It’s easy to almost overlook this small feature to customize, but its part of branding your technology. So, get creative with the name of your matter site and make sure it represents the capabilities and quality of your company, services and yourself.

Smarter, Faster Processing Speeds

With almost perfect timing, EDDUpdate recently posted a blog entry titled, “The Truth about Processing Speed.” It is great that Albert Barsocchini brought this important topic to light and posed some very good questions, as there is a lot of confusion and apprehension to the true facts behind processing speed. The software engineers here at Sfile applauded the comments and wanted us to share with you how we address these questions.

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Let’s start with the basics: a company logo.

A good clear company logo is a great way to remind your clients of your services whenever they access the demo site. It represents a powerful extension of your technology offerings and security that their data is represented by you, their trusted services provider.

However, like with all things graphic, we do have the following limitations for your logo image:

• JPEG is preferred
• Logo with a white background
• Size limitation of 173 pixels wide by 34 pixels tall

The following are example logos of what would best fit in a private label Sfile demo site.

Get creative. Logos can be used to represent your company, your clients’ company, or even the matter at issue. Let us know if you need any help with graphics or modifying your logo.

Sfile is excited to start sharing weekly quick tips to help partners gain more knowledge and a greater comfort level with their powerful technology at hand. 

For the next couple of weeks, we will be focusing on providing tips to customize your review site.

It's cool to have the Sfile review site customized to fit your own website branding. Even more cool to realize is customization that can actually enhance functionality and communication of a project within one central location related to the matter.

Similar to customizing a blog, partners and users alike can customize demo and matter sites to represent website branding and suit business and document review needs. Sfile has designed its platform with this functionality in mind.

Our experience with partners show that those that take extra steps to fully customize their demo sites are:

• more comfortable with the product 
• more creative and resourceful case managers
• gaining more value from the platform and a greater competitive edge
• more likely to successfully market a collaborative review platform to clients

If you have any suggestions, we encourage you to share with all of us.

For Sfile, it quite simply means that we ensure rock-solid reliability, security and performance for all of our users to access, review and share their data at anytime from anywhere.

SAS 70 TYPE II CERTIFIED

This certification ensures that all of Sfile controls, processes and policies that protect the data in our systems have successfully completed a SAS 70 Type II audit. In other words, all of our data residing at CyrusOne is secure under the SAS70 auditing industry standard.

This qualification allows Sfile to handle enterprise-class recoveries, and support users who must maintain compliance with data privacy and data security regulations such as:

• NIST (National Institute of Standards & Technology) SP 800.34 (Rev.1)
• HIPAA (Health Insurance Portability and Accountability Act)
• FERPA (Family Educational Rights and Privacy Act
• SOX (Sarbanes-Oxley Act of 2002)
• GLBA (Gramm-Leach-Bliley Act of 1999)

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Because of the difference in legal protection for data privacy between the United States and the European Union, Sfile is committed to adhere to the efforts of both the US and the EU to develop a common “Safe Harbor” framework to ensure the safe flow of data and its accountability.

SAFE HARBOR

Sfile is fully compliant with safe harbor principles that apply to the collection and use of personal information which is obtained from EU customers through certified litigation support service providers based in the UK. Basically, what this means is that because the European Commission’s Directive on Data Protection prohibits the transfer of personal data to non-EU nations that do not meet its standard for privacy protection, the US has to provide a streamlined framework to comply with both this Directive and the US Department of Commerce.

And what exactly do these principles include?

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